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April 21, 2003 Page 95 section 7. Annual Leave - Maximum Accumulation Annual leave may be accumulated without any applicable maximum until December 31 of each calendar year. However, if an employee separates from service, payment for accumulated annual leave shall not exceed 240 hours (336 hours in tkc casa cffor Emergency Medical Services Personnel and 252 hours for law enforcement officers working a 12 hour shift schedule ). At the end of each benefit year on December 31, any county employee with accrued annual vacation leave in excess of 240 hours (or 336 and 252 as above.hou~ in-the ~ase~-Eme~gene~HMec%ieat-~e~viees-~e~on~et--wer~i~ a sckc~ulc of 2~ kcur~ on ~uty an~ ~ kcurs off ~uty) shall have this leave converted to sick leave. This converted sick leave shall be used in the same manner as accrued sick leave and may be used for authorized sick leave purposes. And, like regular sick leave, any unused converted sick leave may be counted toward creditable service at retirement--~p--to-a--~a~m~m--~f 12. ~a~ ~iek -leave-days pe~ year--of -se~viee. As regulated by the North Carolina Local Governmental Employees' Retirement System or Law Enforcement Officers' Benefit and Retirement Fund Employees are cautioned not to retain excess accumulation of annual leave until late in the calendar year. Due to the necessity of keeping all County functions in operation, large numbers of employees cannot be granted annual leave at any one time. If an employee has excess leave accumulation during the latter part of the year and is unable to take such leave because of staffing demands, the employee shall receive no special consideration either in having annual leave scheduled or in receiving any exception to the maximum accumulation. Section 8. Annual Leave and Previous Leave Credit Annual leave credit accumulated by each employee as of the adoption of this Personnel Ordinance shall be retained as of the effective date of this Ordinance. Section 9. Annual Leave - Approval/Manner of Taking Leave Annual leave earned by an employee shall be taken only upon prior approval of the immediate supervisor or department head. Section 10. Annual Leave - Terminal Pay and Repayment of Annual Leave An employee who is separated shall be paid for annual leave accumulated to the date of separation, not to exceed a maximum of 240 hours (336 hours for Emergency Medical Services Personnel and 252 hours for /aw enforcement officers working a 12 hour shift schedule). section ll. Annual Leave - Payment for Accumulated Annual Leave Upon Death The estate of an employee who dies while employed by the County shall be entitled to payment for all of the accumulated annual leave credited to the employee's account not to exceed a maximum of 240 hours (336 hours for Emergency Medical Services Personnel and 252 hours for law enforcement officers working a 12 hour shift schedule ). The date of death shall be used as the date of separation for purpose of determining such payment. Section 12. Sick Leave Ail regular and probationary employees who are scheduled to work at least 1,000 hours during the calendar year shall receive sick leave in accordance with this policy. Sick leave with pay is not a right which an employee may demand but a privilege granted by the Board of Commissioners for the benefit of an employee when sick and for other authorized purposes: (a) Sick leave shall be granted to an employee absent from work for any of the following reasons: sickness, bodily injury, or required physical or dental examinations and treatment or exposure to a contagious disease when continuing work might jeopardize the health of others. (b) Sick leave may be used when illness, injury, or a medical appointment of a member of an employee's immediate family (that lives in the same household as the employee, and/or for whom the employee has legal responsibility) requires the presence of the employee, but may not exceed~" eight (19)48 hours [sixty ~ ~ .... ,~,'~'~ (64 hours for Emergency Medical Services Personnel~ and 50 hours for law enforcement officers working a 12 hour shift schedule; for any one calendar year. (c) Sick leave may also be used for death in the employee's immediate family, but may not exceed t~cnty four (24~ hours [thirty t'~:c (32~ hours for Emergency Medical Services Personnel and 25 hours for law enforcement officers working a 12 hour shift schedule) ~ ~or any one occurrence, except by special permission from the department head. Note: For the purposes of (b) and (c). Immediate family shall be deemed to include spouse, mother, father, guardian, children, sister, brother, grandparents, grandchildren, plus the various combinations of half, step, in-law, and adoptive relationships that can be derived from those named. Foster children under the care of an employee shall be deemed immediate family for these purposes. Unless physically impossible, notification of the desire to take sick leave should be submitted to the employee's supervisor prior to the beginning of the scheduled workday. Section 13. Sick Leave - Manner of Accumulation Anniversary date of employment shall be used for determining sick leave. For the purpose of calculating sick leave, the basic work week shall be forty (40) hours. Each regular and probationary employee scheduled to work at least 1,000 hours during the calendar year shall be credited sick leave at the rate of 3 hours, 41 minutes and 32 seconds for each completed bi- weekly pay period, or 95 hours, 59 minutes and 52 seconds for each completed year (52 weeks) of service. Emergency medical service personnel shall be credited sick leave at the rate of 5 hours, 9 minutes and 13 seconds for each c~mpleted bi-weekly pay period, or 133 hours, 59 minutes and 13 seconds for each completed year (52 weeks) of service. Law enforcement officers working a 12 hour sh~ft schedule shall be credited sick leave at the rate of 3 hours, 52 minutes, and 36 seconds for each completed biweekly pay period, or 100 hours, 47 minutes, and 51 seconds for each completed year (52 weeks) of service. Emcrg~::c}' ~ ~ .......... These employees shall be charged on an hour for hour basis for sick leave taken.