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AG 2017 12 18
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AG 2017 12 18
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Last modified
3/20/2019 6:11:04 PM
Creation date
3/20/2019 5:20:10 PM
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Meeting Minutes
Doc Type
Agenda
Meeting Minutes - Date
12/18/2017
Board
Board of Commissioners
Meeting Type
Regular
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X. Payment Provisions: <br />Upon execution of the contract, the Grantee may complete an "Initial Request for Payment" form for an amount <br />not to exceed $25,000. If the total grant amount is less than or equal to $31,250, no more than 80% of the <br />ADFP funds can be requested at this time. Invoices or other types of billing documents showing expenditure <br />use of these funds shall be submitted and approved by the Agency before additional payment request can be <br />submitted. The Grantee is limited to one payment request per month and shall be supported by appropriate <br />invoices, or other types of billing documents. The Grantee may request from the Agency all remaining funds <br />less 20% of the awarded grant amount (refer to Paragraph IV, Line D). At a later date, but prior to the expiration <br />date of the contract, the Grantee may request the final payment; which is the remaining 20% of the awarded <br />grant amount, upon the Grantee's submission of a final grant report determined to be in compliance with the <br />Agency's reporting specifications. The Agency may withhold reimbursements if the Grantee fails to accomplish <br />the milestones stated in Attachment B and D. All payments are subject to the availability of funds. <br />Payment shall be made in accordance with the Contract Documents and as described in the Scope of Work, <br />Attachment B. <br />Upon expiration of the contract date, the Grantee shall have until the 10th of the following month that the <br />contract ends, to get all documents and invoices to the agency in accordance with its approved budget in <br />Attachment C. Should the grantee have unspent funding remaining at the expiration date of the contract, <br />these unspent funds shall be immediately returned to the Agency. Under no circumstances shall the Grantee <br />encumber or expend funds provided under this contract after the contract expiration date. <br />If this Contract is terminated prior to the original end date, the Grantee may submit a final "Request for <br />Reimbursement" form. All unexpended funds shall be returned by the Grantee to the Agency within 45 days of <br />the contract termination date. The Grantee shall also provide the Agency with a final report, in a format provided <br />by the Agency, within 45 days of the contract termination date. The final report will be used by the Agency to <br />determine the amount, if any, of expended funds to be returned to the Agency by the Grantee. <br />Eligible expenditures for payment must be within the fiscal period noted in the contract. Reimbursement may <br />not be considered prior to the submission and final execution of the Contract. <br />All matching funds, including in-kind and cash, must be spent concurrently with funds provided by this <br />Contract. Match may not be from a similar appropriation source such as the ADFP Trust Fund grant funding. <br />Both types of matching funds expended shall be accounted for on the Request for Reimbursement forms, and <br />support documentation for all matching expenditures shall be included with the forms. <br />All travel reimbursements shall be made in accordance with the current State rates, at the time of the <br />expenditure, and shall be made in accordance with the "State Budget Manual". <br />Due to fiscal year ending June 30, any reimbursement request received after June 15 is subject to payment in <br />the next fiscal year. <br />Indirect costs are not allowable expenditures under this Contract. <br />Contract Administrators: <br />All notices permitted or required to be given by one Party to the other and all questions about the Contract from <br />one Party to the other shall be addressed and delivered to the other Party's Contract Administrator. The name, <br />post office address, street address, telephone number, fax number, and email address of the Parties' respective <br />initial Contract Administrator are set out below. Either Party may change the name, post office address, street <br />address, telephone number, fax number, or email address of its Contract Administrator by giving timely written <br />notice to the other Party. <br />-AltaChnieritnumber 1 \n <br />NCDA&CS (Govt Easement Contract Cover - Semi -Annual Reports - State Appropriations Only) Rev. 11/15 Page 5 of 8 <br />F-10 Page 220 <br />
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