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November 5, 2018 (Work Session) Page 3735 <br />He stated gap billing will remedy unpaid taxes for the portion of the year <br />between the time when registration expires until the time when the registrations <br />are renewed. He advised gap billing is scheduled to begin in November 2018. He <br />also responded to questions from the Board. <br />County Manager - Cabarrus County Strategic Plan <br />Mike Downs, County Manager, presented a request for the Board and staff <br />to begin work on the process of creating a strategic plan. He advised the <br />process is for the Board and staff to establish new goals and objectives over <br />the next several months. He stated the Boards' input and direction would assist <br />staff plan for budgeting and future growth. <br />Lauren Tayara, Budget Analyst, described the definition and processes of <br />creating a strategic plan. She stated it is an ongoing process and will need to <br />be reviewed and changed to reflect growing population and changing demographics <br />in the community. <br />A discussion ensued. During discussion, Mr. Downs and Ms. Tayara responded <br />to questions from the Board. Kristin Jones, Budget and Performance Manager, was <br />also in attendance. <br />Discussion Items for Action at November 19. 2018 Meetino <br />Active Living and Parks - 2019 Fees and Charges Policy <br />Londa Strong, Active Living and Parks Director,, presented the updated <br />Fees and Charges Policy for the Board's review and approval. Ms. Strong advised <br />the Active Living and Parks Commission and Cabarrus County Senior Centers <br />Advisory Council has reviewed, approved and recommended to forward the updated <br />policy to the Board of Commissioners for their approval. She also responded to <br />questions from the Board. <br />Finance - Contractual Incentive Payment for SMG (Cabarrus Arena) <br />Susan Fearrington, Finance Director, reported each year the contract <br />between Cabarrus County and SMG, the operator of the Cabarrus Arena and Events <br />Center, is reviewed to insure goals were met. She stated, per the contract, the <br />annual incentive payments have been calculated using quantitative and <br />qualitative measurements. She further stated this year the annual incentive <br />payments total $73,493 and the calculations have been reviewed and are in line <br />with the contract. She also responded to questions from the Board. <br />Finance - Sheriff'a Administration Building Roof and Interior Repairs - $150,000 <br />Susan Fearrington, Finance Director, reported during recent storms, the <br />roof and part of the interior of the Sheriff's Administration Building was <br />damaged. She stated the estimated cost for repairs is $150,000; insurance funds <br />in the amount of $88,000 has been received. <br />Kyle Bilafer, Area Manager of Operations, provided information regarding <br />the extent of the damage. He also provided information on the repair and time <br />associated with the repair. <br />A discussion ensued. During discussion, Mr. Bilafer responded to questions <br />from the Board. <br />Finance =Update of Capital Reserve Fund Project Ordinance and Budget Amendment <br />Susan Fearrington, Finance Director, advised that as part of an inter- <br />local agreement, the City of Concord has made a contribution of $3,000,000 <br />toward construction of the downtown parking deck. Ms. Fearrington stated the <br />funds will be recorded in the Capital Reserve Fund. <br />Finance - Transfer Balance of RCCC Advanced Technology Building Capital Reserve <br />Funding - $713,545 <br />Susan Fearrington, Finance Director, reported remaining Capital Reserve <br />funding is needed for the Rowan-Cabarrus Community College (RCCC) Advanced <br />Technology Building. She advised to date, $2,010,939 in Capital Reserve funding <br />of the total $2,724,484 allocation has been provided for this project. Due to <br />timing of this project, we are now transferring the remaining $713,545 <br />allocation. This amount represents $130,604 for engineering and $582,941 for <br />furniture and equipment. <br />Human Services - CCTS Passencer Policv <br />